Position Summary

The Data Entry Clerk is responsible for accurately entering, updating, and maintaining information in computer systems and databases. This role requires strong attention to detail, organizational skills, and the ability to handle confidential information while meeting productivity and accuracy standards.

Key Responsibilities

• Enter, update, and maintain data in company databases, spreadsheets, and software systems.
• Review source documents for accuracy and completeness before entering information.
• Verify and correct data discrepancies, errors, and duplicates.
• Process forms, applications, invoices, customer records, and other documentation.
• Organize and maintain electronic and physical records.
• Generate reports and retrieve information as requested.
• Perform regular audits to ensure data integrity and accuracy.
• Scan, file, and archive documents according to company procedures.
• Maintain confidentiality of sensitive company and customer information.
• Collaborate with internal departments to obtain and verify information.
• Assist with administrative and clerical tasks as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous data entry, administrative, clerical, or office support experience preferred.
• Proficiency with Microsoft Office Suite, particularly Excel and Outlook.
• Strong typing skills with a high level of accuracy.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong written and verbal communication skills.

Preferred Skills

• Experience with CRM, ERP, or database management systems.
• Advanced Microsoft Excel knowledge.
• Strong problem-solving and analytical skills.
• Ability to work independently with minimal supervision.
• Experience handling confidential information.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Frequent use of keyboard, mouse, and other office equipment.
• Ability to occasionally lift or move files and office materials up to 20 pounds.

Typical Skills Keywords

• Data Entry
• Data Verification
• Record Maintenance
• Microsoft Excel
• Database Management
• Document Processing
• Quality Control
• Administrative Support
• Typing Accuracy
• Confidentiality